SamFree tool · no signup
Free HVAC quote template
Pre-filled with typical HVAC line items (example prices: put in your own). Edit anything, then print or save it as a PDF.
An invoice needs a unique number, the date, your business name and address, the customer's name and address, what you did, the amount and when payment is due. Show sales tax separately where you charge it.
Quote
No. 1001 · November 8, 2026
Valid until: November 22, 2026
120 Main St, Austin, TX 78701
(555) 010-0199 · sam@smithplumbing.com
For
Jo Bloggs
44 Oak Ave, Austin, TX 78704
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Diagnostic and service call | 1 | $129.00 | $129.00 |
| Replace capacitor | 1 | $185.00 | $185.00 |
| Refrigerant recharge (per lb) | 2 | $95.00 | $190.00 |
| Subtotal | $504.00 |
| Total | $504.00 |
Pay by card or check. Please include the invoice number.
Made with Sam · free invoices, website and AI receptionist at usesam.com
Send it, and get paid without chasing
Save this invoice to Sam (free): email it to your customer from Sam, and Sam sends polite reminders until it's paid.
Win the job, then get paid
Sam answers your calls, books the visit to quote, and chases the invoice when the job is done.
Start freeWhat to put on a HVAC quote
- List each part of the job separately: ac repair reads better as labour, materials and extras than as one number.
- Say what is not included, and how you price extra work found on the day.
- Give the date the quote is valid until; material prices move.
- Say how you want paying: deposit, stages or on completion.
Once the job is done, turn it into the HVAC invoice. More for hvac contractors: Sam for hvac contractors.
Questions
How do I save the quote as a PDF?
Press "Print or save as PDF" and choose "Save as PDF". Only the document prints.
Is anything I type saved?
No. Everything stays in your browser. Save the PDF before you close the page.
Can I send quotes from my phone?
Yes: save the PDF on your phone and send it by email or text.
Sam for your business: Cleaning companies · Law firms · Auto repair shops · Plumbers · Electricians · HVAC contractors · all industries